10 Best Document Storage Companies in Singapore
A guide to document storage in Singapore: ten records management, archive, scanning and secure shredding providers, each checked against its own website.
- Edited by
- Amir Wahab
- Published
- Reading time
- 5 min read
AI image by LocalRankReliable document storage in Singapore matters for any business balancing regulatory retention rules, limited office space and confidentiality. This shortlist gathers ten established providers spanning physical archive storage, records management, scanning and digitisation, and secure shredding, each checked against its own website rather than a directory listing. Certifications mentioned below are the companies' own stated claims, so treat the list as a starting point for your own due diligence rather than a strict ranking.
1. Iron Mountain Singapore
Iron Mountain runs a Singapore arm of its global records and information management business, offering offsite storage of physical records in secure, climate-controlled facilities with barcode indexing and web-based retrieval through its Iron Mountain Connect portal. Alongside boxed archive storage it provides document scanning and digitisation, secure shredding of paper and media, and IT asset disposal, positioning itself as a single provider across a record's full lifecycle. The company frames its storage and destruction workflows around chain-of-custody control and regulatory compliance.
2. Crown Information Management
Crown Information Management is the records arm of the Crown Worldwide group and operates a dedicated Singapore business covering document storage, file-room and media or vault storage. It pairs physical archiving with document scanning and indexing, a customer platform it calls Astra for managing collections online, and secure destruction spanning hardcopy, product and e-waste or IT asset disposal. The company says its destruction methods are designed to meet legal and environmental requirements.
3. AGS Records Management
AGS Records Management is the archiving division of the international AGS group and offers a Singapore service spanning the full records lifecycle, from physical document storage through to secure destruction. Its offering includes physical and electronic archiving, digital imaging and scanning, and a heritage document imaging service for older or fragile records, supported by auditing and staff training. The Singapore branch displays ISO certification along with FIDI and FAIM Plus removals-industry accreditations.
4. ZircoDATA Singapore
ZircoDATA operates a Singapore records management and secure destruction business offering carton and file storage, retrieval, and a climate-controlled media vault with biometric access, alongside backfile scanning and indexing to turn physical files into searchable records. Its destruction side covers one-time and scheduled shredding, mobile on-site shredding, and hard-drive and media destruction. The company says it is an i-SIGMA member, bizSAFE Level 3 certified, and recognised by the Association of Banks in Singapore as an outsourced service provider under the OSPAR framework.
5. Mitsui-Soko (Singapore)
Mitsui-Soko is a Japanese logistics group whose Singapore company offers records management from a secured facility, with barcoded carton and file storage, retrieval through an E-Web portal, and a separate temperature- and humidity-controlled media store protected by fire suppression and biometric access. It supports digitisation and data entry with client-specific indexing, and destroys end-of-life cartons and files at its own secure shredding facility, with media degaussed or shredded. The company says it holds ISO 9001 and ISO 22301 certification and is an OSPAR-audited outsourced service provider aligned to MAS requirements.
6. Vibrant Group
Vibrant Group, a Singapore-listed logistics company, runs a records management service from a purpose-built Records Management Centre where documents are classified, barcoded and stored for tracked retrieval down to individual carton or file level. It offers digital imaging with a page-level index, web-based access to stored records, and island-wide collection and delivery. Secure destruction of documents and digital media is available on request.
7. Micrographics Data
Micrographics Data is a Singapore document imaging specialist that says it has operated since 1989, serving public-sector and corporate clients with high-volume scanning and digitisation. Its work spans corporate documents with OCR and indexing, books, large-format drawings, microfilm, microfiche and aperture cards, backed by a cloud document-management system, vault storage, microfilm backup and certified destruction. The company says it is GeBIZ-registered for government procurement and handles records under a PDPA-compliant, documented chain of custody.
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8. Modular Info Tech (Singapore)
Modular Info Tech is a Singapore digitisation company that says it was established in 2008 and focuses on converting physical records into structured digital systems. Its scanning services cover general documents, photos, medical records, shipping documents, and specialist formats such as microfilm, microfiche, aperture cards and X-ray film, with digitised files made retrievable through a searchable, backed-up cloud store. It positions itself as a data-engineering and digital-modernisation partner rather than a physical archive warehouse.
9. Arkiva
Arkiva is a Singapore secure-destruction specialist handling confidential document shredding, hard-drive and IT-equipment destruction, data erasure and degaussing, and e-waste and IT asset disposal. It describes a controlled chain of custody from scheduled collection in GPS-tracked vehicles to destruction at a CCTV-monitored facility, issuing a certificate of destruction on completion. The company says it holds ISO 9001 and ISO 14001 certification, bizSAFE Level 3, and NEA waste-collector and disposal-facility licensing, and that it is an i-SIGMA member.
10. KGS
KGS is a Singapore secure data-destruction and recycling company offering paper and document shredding, including a locked-console collection service for offices, plus data destruction by degaussing, crushing or shredding, and e-waste and product recycling. It cross-cuts paper to recognised DIN security levels, recycles the shredded material, and provides a certificate of destruction. The company says it holds ISO 27001, 9001, 14001 and 45001 certification and operates under NEA waste licensing and PDPA guidelines.
How to choose
- Start from what you actually need, since these firms are not all the same. Some are records warehouses that store and retrieve boxes, some are scanning bureaus that digitise paper, and some are destruction specialists that only shred, so decide whether you want one vendor across the whole lifecycle or a specialist for each task.
- Inspect the facility's security and environmental controls. In Singapore's heat and humidity, ask about climate and humidity control, fire suppression, CCTV and access control, and whether every box and file is barcoded and tracked through an online portal. Confirm normal retrieval turnaround and whether urgent or same-day retrieval is available.
- Verify certifications yourself rather than trusting a logo. Ask for the current scope of any ISO 27001 (information security) or ISO 9001 registration, NEA licensing for anything involving waste or destruction, and, for banking or regulated work, whether the provider is OSPAR-audited or recognised by the Association of Banks in Singapore. Check that chain of custody is PDPA-aligned and that a certificate of destruction is issued.
- Understand the full cost over time, not just the storage rate. Records sit in storage for years, so ask how retrieval, re-filing, permanent withdrawal and end-of-contract transfer-out or exit are charged, as these recurring and one-off fees often matter more than the monthly box price.
- Pin down the destruction process before you sign. Confirm whether shredding is done on-site by mobile truck or off-site at their facility, the shred size or DIN standard, whether the material is recycled, how digital media such as hard drives and tapes are destroyed, and that you receive documented certificates for your audit trail.
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Founder and Editor
Amir Wahab is the founder and editor of LocalRank, an independent Singapore rankings and local guides publication.
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